$0
This Month's Revenue
0
Total Bookings
0
Total Clients
0%
Rebooking Rate
$0
Avg Order Value
New Client Intake
Fill out intake form
Client Tracker
View & manage clients
Daily Checklist
Pre/post appointment
Inventory
Check stock levels
Financial Tracker
Revenue & expenses
Content Calendar
Plan your posts
Client Profiles
View client details & notes
Photo Portfolio
Manage before/after photos
Waitlist
Manage waiting clients
KPI Tracker
Track monthly metrics
Service Menu
View & edit pricing
Aftercare Guide
Print for clients
Settings
Business config & policies
Upcoming Appointments
Clients due for fills or new appointments
| Client | Service | Date | Time | Status |
|---|
Low Stock Alerts
Items that need reordering
Inventory data will appear here. Go to the Inventory tab to set stock levels.
Client Information
Basic contact details for new clients
Nail Health Assessment
Complete before every new client or full set service
Service Selection
Select the service and any add-ons
$0
Design Consultation
Nail shape, length, colour, and lifestyle
Health-First Acknowledgment
Client confirms understanding of aftercare responsibilities
Active Client Log
Click a client name to view their full profile
| Client Name | Phone | Last Service | Last Visit | Next Appt | Visits | Total Spent | Source |
|---|
Pre-Appointment Setup
Complete 30 minutes before each client arrives
Post-Appointment Breakdown
Complete immediately after each client leaves
Daily Operations
Complete every working day
Morning
Afternoon
Evening
Weekly Operations
Complete once per week (recommended: Sunday evening)
Monthly Operations
Complete at the end of each month
Core Products — Always In Stock
Click status to cycle: OK → Low → Out
| Product | Brand/Type | Qty | Reorder At | Status |
|---|---|---|---|---|
| Hard Gel Base | OK | |||
| Hard Gel Builder | OK | |||
| GelX Tips (assorted sizes) | OK | |||
| GelX Adhesive | OK | |||
| Gel Polish — Base Colours | OK | |||
| Gel Polish — Trend Colours | OK | |||
| Top Coat (Glossy) | OK | |||
| Top Coat (Matte) | OK | |||
| Nail Prep / Dehydrator | OK | |||
| Primer (Acid-Free) | OK | |||
| Cuticle Oil | OK | |||
| Soak-Off Solution (Acetone) | OK | |||
| Lint-Free Wipes | OK | |||
| Nail Forms | OK |
Tools & Equipment
Track condition and maintenance
| Item | Status | Qty | Notes |
|---|---|---|---|
| UV/LED Lamp | OK | ||
| E-File / Nail Drill | OK | ||
| Drill Bits (assorted) | OK | ||
| Nail Files (100/180 grit) | OK | ||
| Nail Buffers | OK | ||
| Cuticle Nippers | OK | ||
| Cuticle Pusher | OK | ||
| Nail Brushes (detail) | OK | ||
| Tweezers | OK | ||
| Clippers | OK | ||
| Dust Brush | OK | ||
| Sanitizing Solution | OK | ||
| UV Sterilizer / Autoclave | OK |
Add-On Supplies
Nail art, chrome, foil, and embellishments
| Item | Status | Qty | Notes |
|---|---|---|---|
| Chrome Powder | OK | ||
| Foil Transfer Sheets | OK | ||
| Nail Art Rhinestones | OK | ||
| Nail Art Brushes | OK | ||
| Gel Paint (art colours) | OK | ||
| Stickers / Decals | OK | ||
| Glitter (assorted) | OK |
Consumables & Hygiene
Disposable items and sanitation
| Item | Status | Qty | Notes |
|---|---|---|---|
| Disposable Towels | OK | ||
| Gloves (nitrile) | OK | ||
| Face Masks | OK | ||
| Hand Sanitizer | OK | ||
| Surface Disinfectant | OK | ||
| Trash Bags (small) | OK | ||
| Alcohol Wipes | OK |
Reorder Schedule
When to check and reorder supplies
| Frequency | Items to Check | Preferred Supplier | Done |
|---|---|---|---|
| Weekly | Lint-free wipes, acetone, gloves, sanitizer | ||
| Bi-Weekly | Gel polish colours, top coat, primer | ||
| Monthly | Hard gel, GelX tips, drill bits, add-ons | ||
| Quarterly | Tools, lamp, e-file maintenance |
Weekly Content Calendar
Week of:
Monday
Tuesday
Wednesday
Thursday
Friday
Saturday
Sunday
Content Pillar Guide
What to post and how often
| Pillar | What to Post | Frequency |
|---|---|---|
| Portfolio | Before/after sets, close-ups, design reveals | 3× per week |
| Education | Nail health tips, do's & don'ts, product info | 2× per week |
| Behind-the-Scenes | Process clips, setup, day-in-the-life | 2× per week |
| Social Proof | Testimonials, reviews, client reactions | 1× per week |
| Conversion | Service highlights, booking CTAs, pricing | Ongoing in Stories/bio |
Hashtag Bank
Copy and paste into your posts
Local (Edmonton)
#yegnails#edmontonnailtech#yegnailartist#yegbeauty#edmontonnails#yegsmallbusiness#yeglocal#edmontonbeauty#yegnailsalon
Niche (Nail Art)
#nailart#gelnails#hardgel#gelx#nailsofinstagram#nailtech#nailaddict#nailinspo#chromenails#naildesign#pressonnails#customnails
Weekly Engagement Goals
Monthly Financial Tracker
Track revenue, expenses, and key metrics
Revenue Summary
| Revenue Stream | This Month | Target |
|---|---|---|
| Nail Extensions (Hard Gel + GelX) | $ | $ |
| Manicures (Gel + Regular) | $ | $ |
| Add-Ons (nail art, chrome, etc.) | $ | $ |
| Custom Press-Ons | $ | $ |
| TOTAL REVENUE | $0 |
Expenses
| Expense | Amount | Notes |
|---|---|---|
| Nail products & supplies | $ | |
| Tools & equipment | $ | |
| Rent / home studio costs | $ | |
| Phone / internet | $ | |
| Marketing / ads | $ | |
| Insurance | $ | |
| Software / booking platform | $ | |
| Other | $ | |
| TOTAL EXPENSES | $0 |
Revenue Log
| Date | Client | Service | Add-Ons | Total | Rebooked? |
|---|
Referral Tracker
| Referring Client | Referred Client | Date | Credit Applied? |
|---|
Net Profit
| Metric | Amount |
|---|---|
| Total Revenue | $0 |
| Total Expenses | $0 |
| NET PROFIT | $0 |
| Profit Margin | 0% |
💡 Tax Savings Reminder
Set aside 25–30% of net profit for income tax. Transfer to a separate savings account monthly.
- Track all business expenses with receipts
- Home studio deduction: calculate percentage of home used for business
- Consider quarterly tax installments if income exceeds $30,000/year
- Consult an accountant for first-year tax filing
Nail Aftercare Guide
Keeping your klaws healthy and beautiful between appointments
The First 24 Hours
- 🚫 Keep nails completely dry for the first 24 hours after service.
- ♨️ Avoid hot showers, saunas, steam rooms, and swimming.
- 🧴 Do not use hand sanitizer directly on nails (it can cause lifting).
- ⌨️ Avoid typing excessively or using nails as tools.
Daily Care Routine
Morning
- Apply cuticle oil to each nail and gently massage in (jojoba oil recommended).
- Push back cuticles gently with a soft cuticle pusher — never cut them.
- Apply hand cream, working it around the nail bed.
Throughout the Day
- Wear gloves when doing dishes, cleaning, or using any chemicals.
- Use the pads of your fingers, not your nails, to open cans, peel stickers, or scratch surfaces.
- Apply cuticle oil after every hand wash if possible.
Evening
- Reapply cuticle oil before bed.
- If any lifting is noticed, do NOT pick at it — book a repair appointment.
What to Avoid
- ❌ Picking, peeling, or biting your extensions — this damages the natural nail underneath.
- ❌ Using acetone-based nail polish remover near your extensions.
- ❌ Filing your own extensions at home.
- ❌ Exposing nails to harsh chemicals (bleach, acetone, strong cleaning products) without gloves.
- ❌ Using your nails as tools (opening cans, peeling labels, scratching).
- ❌ Excessive heat exposure (hot tubs, saunas) for prolonged periods.
Signs You Need to Book a Repair
Contact Kaela's Klaws immediately if you notice any of the following:
- Any lifting at the cuticle or sidewalls
- A nail has cracked, broken, or snapped
- Discolouration under the extension (green or yellow — could indicate moisture trapped underneath)
- Pain, swelling, or redness around the nail bed
- An extension has completely detached
✅ Complimentary repairs are available for any nail that breaks or lifts prematurely due to the service. Book within 48 hours of noticing the issue.
Your Fill Schedule
To maintain the health of your natural nails and the look of your extensions:
- Book a fill every 3–4 weeks.
- Do not go longer than 5 weeks without a fill — overgrown extensions can cause lifting and damage.
- If you need to remove your extensions, always book a professional soak-off — never peel them off yourself.
Recommended Products
| Product | Why |
|---|---|
| Jojoba Cuticle Oil | Penetrates the nail plate and keeps cuticles hydrated |
| Gentle Hand Cream | Keeps skin and nail beds moisturized without greasiness |
| Nail-Free Gloves (for cleaning) | Protects extensions from chemicals and water |
| Soft Cuticle Pusher | Gently maintains cuticle line without damage |
Questions? DM @kaelaklaws or text anytime.
Your health-first guarantee: if your nails are damaged by our service, we'll fix it free.
Select a Client
Choose a client to view their full profile
Photo Portfolio
Before & after photos — track portfolio and social posting status
| Date | Client | Type | Service | Portfolio | Posted | Platform | Notes |
|---|
Portfolio Stats
Track your content pipeline
0
Total Photos
0
Portfolio Ready
0
Posted to Social
0
Awaiting Post
Waitlist
Clients waiting for an opening — highest priority first
| Priority | Name | Phone | Preferred Date | Preferred Time | Service | Status | Notes |
|---|
Waitlist Tips
Managing Your Waitlist
- Set priority to 1 for clients who need ASAP service
- Contact waitlisted clients when a slot opens
- Move to "Booked" status once they confirm
- Mark as "Expired" if no response in 48 hours
Capacity Planning
- If waitlist consistently has 5+ people, consider extending hours
- Track which services are most in demand
- Use waitlist data to justify price increases
- Seasonal spikes: back-to-school, holidays, wedding season
KPI Dashboard & Controls
Review monthly metrics — use to decide where to invest effort next
Revenue & Bookings
| Metric | This Month | M3 Target | M6 Target | M12 Target |
|---|---|---|---|---|
| Bookings per month | 15–20 | 25–40 | 40–60 | |
| Average order value | $ | $60 | $65 | $75 |
| Rebooking rate (%) | 30%+ | 50%+ | 60%+ | |
| Total revenue | $ | $910–$1,530 | $1,820–$3,060 | $2,980–$5,580 |
| Total expenses | $ | — | — | — |
| Net profit | $0 | — | — | — |
| Profit margin | 0% | — | — | — |
Growth & Marketing
| Metric | This Month | M3 Target | M6 Target | M12 Target |
|---|---|---|---|---|
| New clients | — | — | — | |
| Returning clients | — | — | — | |
| DM inquiries | 10–15 | 20–30 | 30–50 | |
| DM → booking % | 35%+ | 40%+ | 50%+ | |
| Google reviews | 10+ | 25+ | 50+ | |
| Referrals generated | 3+ | 10+ | 25+ |
KPI Action Guide
Below 40% rebooking rate → Strengthen aftercare and follow-up
Below target bookings → Increase content frequency
Below 35% DM conversion → Simplify booking link
Below target bookings → Increase content frequency
Below 35% DM conversion → Simplify booking link
NPS below 50 → Review service quality
Low referrals → Re-engage referral program
High waitlist → Consider extended hours
Low referrals → Re-engage referral program
High waitlist → Consider extended hours
Business Settings
Configure your business info, policies, and targets
Business Info
Booking Policies
Financial Targets
Booking Policies Summary
Synced from your settings — also shown on Service Menu & Aftercare
🔒 Change Password
Update the password you use to sign in. Other devices will be signed out.